Automatic late fees & early payment discounts
Never worry about having to manually review invoices and payments to figure out where to apply late fees. PayHOA offers the convenience of automated late fee application based on the schedule you choose. From one-time late fees to compounding interest and everything in between, our system can handle it. Additionally, you can automate early payment discounts, incentivizing prompt payments
Autopay
Put your accounts receivable on autopilot with autopay. Homeowners can enjoy the convenience of streamlined payment processing, guaranteeing they never miss a payment due date again. Board members can kick their feet back and watch the payments roll in automatically
Seamless email & mail delivery
Invoices are automatically emailed to homeowners based on the schedule you provide. Additionally you can send USPS direct mail allowing to reach homeowners through the channels they prefer
Multiple payment options for homeowners
Providing various online options ensures timely payments. Homeowners can pay via ACH and credit or debit card. Rest assured, our secure payment system adheres to the Level 1 PCI compliance standards and are processed through Stripe.com
Bank transaction import
Connect seamlessly with your bank to import transactions directly into your accounting ledger
Real-time reporting
Produce a budget, general ledger, profit and loss, budget vs actual or one of our other 40+ built-in accounting reports
Interactive financial statements
Our user-friendly dashboard offers instant access to your cash flow data. We leverage key metrics to generate comprehensive reports, shedding light on your income sources and expenditure patterns
1120-H & 1099 tax filing
Keep IRS compliance under control by easily preparing and filing necessary tax forms, including 1120H and 1099 filings
Accounting rules
Effortlessly streamline your accounting process with clear, tagged entries indicating rule-based categorization
Simple budget replication
Create a budget once and automatically replicate data from year to year
Customizable chart of accounts
Customize your chart of accounts to align with your unique financial structure and goals, or use one of our free templates
Export data in PDF or Excel
Export budget data conveniently in PDF or Excel formats for easy sharing and analysis
Smart budget analysis
Easily compare budgeted figures to actuals and assess budget performance with intuitive reports, tools and visuals
Advanced integration with Alliance Association Bank
Take your PayHOA account to the next level with our direct integration to Alliance Association Bank, enhancing your financial capabilities and efficiency
Integrated check images & bank statements
View check images and access bank statements conveniently, within your PayHOA account
Direct API connection for accuracy
Ensure precision with a direct API connection that guarantees accurate transaction data
Free lockbox payment processing
Benefit from complimentary lockbox payment processing for added convenience
Internal funds transfer
Simplify financial management by transferring funds between various accounts, directly within the PayHOA platform
Multiple payment methods
PayHOA offers your vendors the flexibility of accepting your payments in the manner most convenient to them: including ACH, virtual card or paper check — you just schedule the payment!
OCR invoice reading
Simplify invoice handling with an inbox that utilizes OCR scanning technology. Vendors can email your association invoices directly, which are scanned behind the scenes and seamlessly appear in your PayHOA inbox for swift approval
1099 Generation & Filing
Generate and file 1099 forms for all your vendors, simplifying tax compliance
Custom payment approval workflows
Create personalized payment approval workflows by delegating individuals as "payable approvers" and setting payment amount thresholds for tailored control and oversight
